• Systems Success

    Is your business structured for growth, increased productivity, and specifically.....PROFIT?

  • What We Do

    Systems Success works with companies, team leaders and individuals in implementing key operational efficiencies so leaders can focus their time on where they are adding the most value. Our goal is to build an infrastructure that is not only capable of handling, but inherently encourages, profitable growth. Our primary focus is on four operational cornerstones that support sustainable growth and profits:

    Financial and Production

    Keeping more in your pocket

    • On site review of all operations and production systems
    • Financial analysis report with recommendations
    • Staff and compensation analysis
    • Bookkeeping/financial system set up for client to track income and expenses
    • Preparing Budgets and Projections
    • Reporting that supports the Client in tracking profitability and growth
    • Identify specific Key Indicators to measure company's footing

    Staffing and People

    Honoring unique talent and abilities to create an amazing team

    • Write or revise position descriptions and accountability
    • Advertise for, screen and interview applicants – present only the most qualified candidates
    • Key player interviews
    • Assist in selecting the right candidate, and formulating a successful offer
    • Review or create compensation plans
    • Payroll set up
    • Employee hiring and termination systems

    Organizational Systems and Process

    Integrating the vision through efficient system & strategies

    • Ongoing accountability for key operations
    • Custom project implementation
    • New profit center or entity organization
    • New back office software implementation
    • Organizational charts and position descriptions to establish a solid business structure for growth
    • Streamline operational processes to save time and frustration

    Legal and Compliance

    Protecting your business

    • Discover areas of business risk including insurance, compensation plans and hiring procedures. 
    • Trust Account oversight management 
  • Systems Success gets Results!

    Real Estate Brokerage Firm

    Helped increased annual profits by 25% and grew savings and reserves by 10%

    Various Real Estate & Small Business Placements

    Placed over 80 assistants/administrative staff through guided in-house hiring and/or individual consulting

    Nationally Recognized Real Estate Brokerage Firm

    Reviewed financial and organizational systems that uncovered thousands of dollars of unnecessary expenses, adding profit to bottom line.

    Growing Service Based Businesses

    Suggested compensation plan changes to more closely adhere to employment regulations.

  • Who We Are

    System Success is dedicated to helping individual entrepreneurs and business owners by providing proactive

    solutions and strategies, freeing management and business owners to do what they do best.

    Jolene McDonough

    Founder/President of Systems Success

    For almost 20 years as Co-owner/COO of Prudential California Realty and Coronado Financial Corp, Jolene was instrumental in growing her real estate firm, and its affiliated companies to over 350 agents and 50 employees in four offices with over $29 million per year in revenue. In addition, she operated 15 additional LLC’s and affiliated companies that supported real estate development, escrow, human resources, and property rehabilitation (now commonly known as “flipping”).


    Since her departure in 2007 from the management of the real estate firm, Jolene has been able to focus on her strategic initiatives and put her passion for business to work as a “COO for hire”. She continues to consult with various entrepreneurs and companies, delivering the type of services and support that drove her success in her own company. She continues to be the Visionary’s Visionary, behind the scenes, providing unique understanding and listening for the Visionary at heart. Her happiest days are when she is actively supporting those leaders in delivering and implementing their unique ideas and products.


    Jolene recently relocated to the Pacific Northwest city of Vancouver, Washington to enhance her role as Mimi to Avery. Her daughter, Haley, was a Finance Major at Boise State University and is currently working for a large financial institution in Salem, OR. When Jolene is not focused on work, you will find her exploring the PNW, or creating new adventures with granddaughter Avery. Jolene actively supports various charitable organizations and has completed two half marathons with Team in Training, raising several thousand dollars. Jolene participated as a board member for PAX Programs, Inc. and is currently an advisory board member of Hera Hub, an international co-working company.



  • Client Projects

    A sample of the various projects Systems Success has undertaken for our clients

    CFO and Client Care Management - Medical Industry

    • Oversees and runs a company as a authorized distributor of leading edge medical products 
    • Established operational and financial framework for a new product distribution company
    • Continues to implement new processes in response to massive growth

    Real Estate Projects

    Real Estate Professional Since 1985

    • Worked closely for 2 years as a Senior Account Manager with Bullseye Hiring, a source for Real Estate Administrative Professionals

    • Developed a Mastermind Group for Real Estate Administrative Professionals

    • Consultant to a national industry leader in documenting and reorganizing the corporate and reporting structure for over 15 locations

    Hera Hub

    A Spa-Inspired Co-working space for Women

    • Former Community Manager
    • Advisory Board Member
    HeraHub provides members with connections to other business experts, access to educational workshops, and visibility within the community… thus giving them the support they need to be prosperous.

    American Institute of Certified Tax Coaches

    Creator of Staffology

    Creator of Staffology, a training and mentor program for back office staff of accounting, CPA and financial management firms

  • Resources for Real Estate Agents and their Admin Assistants

    Invaluable Resources & Trainings for the Real Estate Professional Agent or Broker

    Atlas Real Estate Coaching

    REA 101

    Don't have the time or resources to train your new assistant?

    We understand what it’s like to onboard new assistants. And, training a new assistant can be so overwhelming especially when you’re still trying to run a business, prospect and support existing contracted clients. If it’s your first-ever assistant, you probably haven’t even put together a training manual with checklists and other repeatable systems specific to your business. You'll need our roadmap to effectively train your assistants!


    Let our team give you and your assistant structure, tools, resources, templates, scripts, and best practices tips for your business to have greater success. CLICK HERE FOR MORE INFO

    Alliance by Atlas:

    A Workshop for Agents and their Administrative Assistants

    Why Attend Alliance by Atlas? If you’re a real estate agent who works closely with an admin, you want to be at this two-day workshop. Alliance by Atlas will deliver the implementation tools and ideas you need to create a complete roadmap to success for you and your admin.

    We know that a productive and efficient support staff who understands your business is essential for a successful agent. At this workshop, we’ll guide you with practical tools to get your admin on board and make sure you both benefit from your professional relationship.


    April 10-11 at The Hilton Markham Suites in Markham, Ontario

    $795 per team *includes 1 lead agent and 1 assistant - CLICK HERE

  • What Clients Say

    George Hetzel, Associate Broker

    Andrew Arroyo Real Estate, San Diego, CA

    As a practicing real estate broker, I have used Jolene to help me resolve issues that I cannot work out on my own. First of all, Jolene has the ability to listen thoroughly and clarify what the real issues are. Once I can see clearly what I am dealing with, Jolene works with me to come up with the most productive solutions. Her coaching is extremely effective and takes me from anxiety to satisfaction and profitability. I highly recommend her services.

    Ronald Greenwald, MBA, SRES. Member of Management Board at YMCA of San Diego County

    Thank you Jolene. Your hard work, diligence, and dedication to this project is producing and will produce tremendous and sustainable growth to my real estate practice. Hiring the right people is an art and you are the Van Gogh. Most of all your excitement for what you do and your enthusiasm for my business model showed through each and every moment. Looking forward to moving forward together.

    Oriana Shea, Oriana Shea & Co., Seal Beach, CA

    It is a great pleasure to recommend Jolene McDonough as a top notch consultant in employment development. My business was growing rapidly growing and I had some serious staffing issues. Jolene came in, quickly assessed whether they were the right fit and personality for the positions they were in. She worked diligently to first define the roles that I needed to grow my business, and then fine tune the job descriptions.


    Jolene took the burden of looking for the right talent, screening resumes and possible candidates off of me and for that I am truly grateful. Jolene was well worth the investment in my business and thanks to her I now have two very high functioning team members. I would absolutely recommend her and I would not hesitate to work with her again in the future.

    Russell Barnett, EA, CTC. Silicon Valley Tax Coach

    Finding, interviewing, and hiring an executive assistant was a very daunting task for me, as I had not ever had an assistant before. Jolene was an invaluable part of this process for me from beginning to end - she coached me on what tasks I should expect my assistant to take over for me, on what skills and personality traits I should be looking for, helped me write and publish the job ad, assisted with screening candidates, provided some interview question guidelines, and even did a short follow up interview with my preferred candidate for me to make sure I didn't miss anything. All of this help resulted in hiring a great assistant, and I would not have had such success in finding one without Jolene's help. Thank you!

    Sara Wilensky Napoli, President & CEO at San Diego Police Foundation -- Every Dime Fights Crime

    Jolene came to me highly recommended and, after retaining her services, I can tell you why. She embodies the perfect combination of organization and inspiration that makes working with her a pleasure. He ability to anticipate challenges, keep a process moving, and communicate effectively would complement any entrepreneur's effort. Because she can give other business owners an competitive edge, it is my pleasure to recommend her highly.

    Christina Banaga, Elite CEO Coach, Team Manager, Lead System Developer & Realtor

    For many years now, Jolene has provided excellent guidance on financial growth for myself and my team and has assisted greatly in our growth and profitability!

  • Contact Us

    Reach out for a confidential conversation with Jolene today!

    Vancouver, WA, USA
    8 - 5pm PST by appointment
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