• Systems Success

    Is your business structured for growth, increased productivity, and specifically.....PROFIT?

  • Here's What I Know for Sure.....

    "At some time in every business, an entrepreneur bumps up against the ceiling of complexity, limiting growth. I'm there to help take them to the next level, to be stronger in leadership and profitability."

    ~Jolene McDonough, President of Systems Success, Inc.

  • What We Do

    Systems Success works with companies, team leaders and individuals in implementing key operational efficiencies so leaders can focus their time on where they are adding the most value. Our goal is to build an infrastructure that is not only capable of handling, but inherently encourages, profitable growth. Our primary focus is on four operational cornerstones that support sustainable growth and profits:

    Financial and Production

    Keeping more in your pocket

    • Know you finances and production position
    • Where your income comes from
    • Where it all goes
    • Acquisition costs
    • How it all works together

    Staffing and People

    Honoring unique talent and abilities to create an amazing team

    • Finding and keeping the right people
    • Assessing current and future needs
    • Who do you have now? How do they fit in? Is there a better fit? 
    • Aligning the staff with your Core Values
    • Putting systems & processes in place to integrate people with their tasks
    • Who do you want on your bus to success? 
    • Streamlining your hiring practices

    Organizational Systems and Process

    Integrating the vision through efficient system & strategies

    • Creating efficient duplicatable processes
    • Planning for your current systems to expand as you grow
    • The tipping points and breaking points 
    • Implementing an organizational system that works, not just a chart
    • Simplifying back office systems & structures

    Leadership, Management and Relationships

    Caring for your people

    • How to be a good leader
    • Know yourself, your identity, your strengths and weaknesses
    • Creating healthy boundaries
    • Who do you want to be?
    • Doing your Inner work and your Outer work

    Risk Taking

    Managing your Risk

    • Where are the biggest risks looming?
    • What's the Plan B?
    • How to take calculated risks that win

    The Intangible...Spirit of the Business

    Manifesting your Vision

    • What effect does your business have on the community?
    • Are you doing what you love? What needs to change?
    • Where are you going in life and in business?
    • Being open for personal growth and development

    Legal and Compliance

    Protecting your business

    • Discover areas of business risk including insurance, compensation plans and hiring procedures. 
    • Trust Account oversight management 
  • Who We Are

    System Success is dedicated to helping entrepreneurs and business owners by providing proactive

    solutions and strategies, freeing management and business owners to do what they do best.

    Meet Jolene McDonough

    President of Systems Success, Inc.

    Business & Operations Specialist. Helping Increase Profits for Over 25 Years by Building Strong Foundations and Systems

    Before Systems Success, Jolene spent over 20 years as the Co-Owner/COO of Prudential California Realty, Coronado Financial Corp. and various real estate entities. She helped grow the real estate company from 35 agents and $1.5M in gross income, to over 350 agents and over $29M in gross income. How did she do it? By putting in place processes and procedures that created essential efficiencies. By hiring the right people to support massive growth. By creating a strong foundation so they could go out and do more business with less worry about the back office. These are the systems that MUST be established before your company can handle key growth.


    Since founding Systems Success in 2008, Jolene has been able to focus on her own strategic initiatives by putting her passion for business to work as a “COO for Hire”. She consults with various entrepreneurs and companies, delivering the type of services and support that drove her success in her previous company. She is the consummate Visionary’s Visionary, working behind the scenes, providing unique understanding and listening support for the Visionary at the helm. Her happiest days are when she is actively supporting those leaders in delivering and implementing their unique ideas and products.


    In her free time, you can find her exploring the Pacific Northwest or soaking up precious time with grandkids. She lives in the Camas/Vancouver WA/Portland area. A big transition from sunny San Diego (home for 30+ years), but nothing can compare to spending precious “Mimi" time with Avery and Camden



  • Schedule an Appointment with Jolene

    Most of my clients are referred by someone who tells them: "You need to talk to Jolene!" Talk to me, I can help.

  • Client Projects

    A sample of the various projects Systems Success has undertaken for our clients

    CFO and Client Care Management - Medical Industry

    • Oversees and runs a company as a authorized distributor of leading edge medical products 
    • Established operational and financial framework for a new product distribution company
    • Continues to implement new processes in response to massive growth

    Real Estate Projects

    Real Estate Professional Since 1985

    • Worked closely for 2 years as a Senior Account Manager with Bullseye Hiring, a source for Real Estate Administrative Professionals

    • Developed a Mastermind Group for Real Estate Administrative Professionals

    • Consultant to a national industry leader in documenting and reorganizing the corporate and reporting structure for over 15 locations


    Master the Art and Science of Hiring

    Let’s talk about hiring! I know, I know… it’s probably not at the top of mind at the moment - but hear me out. When we start to transition back to reality, will your business be prepared to make a comeback? You need a lean, mean, rock star team to help you launch forward. Do you have the skills to attract, hire and retain the people that will help you succeed?


    My friends at Pro REA Staffing just launched a new online course called Hire LAB, and I think it’s the perfect tool for anyone looking to use this downtime to prepare for the future. If you enroll, you’ll learn how to use their proven hiring process and get help with every single step along the way.


    Contact Me to find out how to get $25 off the New Course!

    A Spa-Inspired Co-working space for Women

    • Former Community Manager
    • Advisory Board Member
    HeraHub provides members with connections to other business experts, access to educational workshops, and visibility within the community… thus giving them the support they need to be prosperous.

    American Institute of Certified Tax Coaches

    Creator of Staffology

    Creator of Staffology, a training and mentor program for back office staff of accounting, CPA and financial management firms

  • Systems Success gets Results!

    Acting CFO/COO for Distribution Company

    Set up and organized an entire distribution company from merchant services, to bank accounts, order processing, reporting requirements and client liaison for this $2.5M in sales operation.

    Growing Service Based Businesses

    Suggested compensation plan changes to more closely adhere to employment regulations.

    Real Estate Brokerage Firm

    Helped increased annual profits by 25% and grew savings and reserves by 10%

    Various Real Estate & Small Business Placements

    Placed over 80 assistants/administrative staff through guided in-house hiring and/or individual consulting

    Nationally Recognized Real Estate Brokerage Firm

    Reviewed financial and organizational systems that uncovered thousands of dollars of unnecessary expenses, adding profit to bottom line.

  • Resources for Real Estate Agents and their Admin Assistants

    Invaluable Resources & Trainings for the Real Estate Professional Agent or Broker

    Don't have the time or resources to train your new assistant?

    We understand what it’s like to onboard new assistants. And, training a new assistant can be so overwhelming especially when you’re still trying to run a business, prospect and support existing contracted clients. If it’s your first-ever assistant, you probably haven’t even put together a training manual with checklists and other repeatable systems specific to your business. You'll need our roadmap to effectively train your assistants!


    Let our team give you and your assistant structure, tools, resources, templates, scripts, and best practices tips for your business to have greater success. CLICK HERE FOR MORE INFO

  • What Clients Say

    Oriana Shea, Oriana Shea & Co., Seal Beach, CA

    It is a great pleasure to recommend Jolene McDonough as a top notch consultant in employment development. My business was growing rapidly growing and I had some serious staffing issues. Jolene came in, quickly assessed whether they were the right fit and personality for the positions they were in. She worked diligently to first define the roles that I needed to grow my business, and then fine tune the job descriptions.


    Jolene took the burden of looking for the right talent, screening resumes and possible candidates off of me and for that I am truly grateful. Jolene was well worth the investment in my business and thanks to her I now have two very high functioning team members. I would absolutely recommend her and I would not hesitate to work with her again in the future.

    Russell Barnett, EA, CTC. Silicon Valley Tax Coach

    Finding, interviewing, and hiring an executive assistant was a very daunting task for me, as I had not ever had an assistant before. Jolene was an invaluable part of this process for me from beginning to end - she coached me on what tasks I should expect my assistant to take over for me, on what skills and personality traits I should be looking for, helped me write and publish the job ad, assisted with screening candidates, provided some interview question guidelines, and even did a short follow up interview with my preferred candidate for me to make sure I didn't miss anything. All of this help resulted in hiring a great assistant, and I would not have had such success in finding one without Jolene's help. Thank you!

    George Hetzel, Associate Broker

    Andrew Arroyo Real Estate, San Diego, CA

    As a practicing real estate broker, I have used Jolene to help me resolve issues that I cannot work out on my own. First of all, Jolene has the ability to listen thoroughly and clarify what the real issues are. Once I can see clearly what I am dealing with, Jolene works with me to come up with the most productive solutions. Her coaching is extremely effective and takes me from anxiety to satisfaction and profitability. I highly recommend her services.

    Ronald Greenwald, MBA, SRES. Member of Management Board at YMCA of San Diego County

    Thank you Jolene. Your hard work, diligence, and dedication to this project is producing and will produce tremendous and sustainable growth to my real estate practice. Hiring the right people is an art and you are the Van Gogh. Most of all your excitement for what you do and your enthusiasm for my business model showed through each and every moment. Looking forward to moving forward together.

    Sara Wilensky Napoli, President & CEO at San Diego Police Foundation -- Every Dime Fights Crime

    Jolene came to me highly recommended and, after retaining her services, I can tell you why. She embodies the perfect combination of organization and inspiration that makes working with her a pleasure. He ability to anticipate challenges, keep a process moving, and communicate effectively would complement any entrepreneur's effort. Because she can give other business owners an competitive edge, it is my pleasure to recommend her highly.

    Christina Banaga, Elite CEO Coach, Team Manager, Lead System Developer & Realtor

    For many years now, Jolene has provided excellent guidance on financial growth for myself and my team and has assisted greatly in our growth and profitability!

  • Contact Us

    Reach out for a confidential conversation with Jolene today!

    Camas, WA, USA
    8 - 5pm PST by appointment
  • Video Blog

    Jolene Tells All (about hiring) in these Informative Videos and Interviews

    Here's what we covered with timestamps so you can jump to the section that most interests you: ...
    Here's what we covered with timestamps so you can jump to the section that most interests you: ...
    Here's what we covered with timestamps so you can jump to the section that most interests you: ...
    Here's what you'll learn on this event: 2:00 - How to know when it's the right time to hire...
    Here’s what you’ll learn:   (1:33) The most common mistakes when hiring an executive assistant (7...
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